ONLINE FORMS / RULES / REFERENCE DOCUMENTS
2017DIN07-092 Army European Winter Activity Instruction (and its References, Appendixes and Annexes).
AMSSC Ex PROTON SERPENT Team Captain’s Meeting presentation (27 Jul 17, Keogh Barracks).
HQ Surgeon General 2016 Business Case submission (JFC Units) – provided as a example of expected expenditure and costs.
2 Med Bde 2016 Business Case submission (FTC Units) – provided as a example of expected expenditure and costs.
2 Med Bde 2016 Business Case accomanying spreadsheet (FTC Units).
Any team that is forced to withdraw from EX PS should inform the Exercise Director at the earliest convenience.
COMMAND & CONTROL
AIMS AND OBJECTIVES
The aim of Ex PROTON SERPENT is to bring together the maximum possible number of AMS units and individuals to hone their Alpine and Nordic skiing and hold competitive races in both of these disciplines.
- Set the conditions for the development of novice skiers within the AMS.
- Prepare AMS unit teams for the competitive Alpine and Nordic races that take place during the second week of the Exercise.
- Foster physical fitness, teamwork and determination in individuals, and develop the administrative competence of Team Captains.
- Encourage esprit de corps at both Unit and Corps level.
- Improve the standard of Alpine and Nordic skiing across the AMS and identify talent to develop for future AMS representation at Divisional and Army level championships.
- Prepare the maximum number of AMS teams to achieve the qualifying standard for Army, Inter-Service and National championships.
A detailed Exercise programme will be made available upon publication of the 2017 AI. Any published programme will be subject to change dependent on factors such as snow conditions, weather, availability of facilities and instructors.
In general, the Exercise will run as below:
- Ex PROTON SERPENT is a two week event, with the first week comprising of team training and development and the second week comprising of Alpine and Nordic competitive event.
- Regular Team Captains’ meetings will take place to guide and advise teams, to pass on race event information and to inform teams of any changes to the Exercise programme.
- Alpine and Nordic training instruction will be available during the first week for Unit teams and Individuals to maximise development of their ski techniques, and specifically in preparation for competitive racing
- Advice and assistance will be available to ensure teams are able to effectively service and maintain their own ski equipment.
- It is intended that in race week all Alpine races will be held in the first half of the week and all Nordic races take place in the second half of the week.
ARRIVAL / REGISTRATION
- Advance party arrive – 24 Jan 18
- Teams arrive – 27-28 Jan 18
- Teams depart – 10 Feb 18
On arrival team captains will be required to provide the following:
- Proof of ski race insurance cover (please note this is NOT the same as normal ski holiday insurance) and possession of EHIC for all members of their teams.
- Completed attendance summary details (if any team member changes have occurred since team submission on 25 Nov 17) – please note that vital information for competitors includes corps, gender, date of birth, and race categories (Novice, Veteran, Super Vet, Lady, CMT, etc) must be correct at point of initial team registration.
- Team Captain contact details in resort (mobile number/apartment address).
- Payment of any outstanding monies (race fees, etc).
MOVEMENT & TRANSPORT
All movement clearance should be applied for in accordance with the extant Army European Winter Activity Instruction.
STAFF CLEARANCE (SC) / DIPLOMATIC CLEARANCE (DIPCLEAR) / TRANSIT CLEARANCE (TC)
Detailed instruction regarding relevant clearances are available in Annex A of the extant Army European Winter Activity Instruction.
Teams transiting through France should be aware that there is a toll system on all main roads.
Transport to and from the Ex is the responsibility of Team Captains, but the following points should be noted:
- Driving Licences – All drivers must be in possession of a UK driving license, FMT 600 and have passed the European matrix tests. Drivers’ hours must be adhered to and familiarisation of driving conditions on the continent in differing weather conditions is advised.
- Winterisation – All vehicles must be properly equipped for winter driving, with winter tyres fitted and snow chains available.
- Breakdown – All vehicles should have European breakdown cover and it is law in France that hi-vis vests, breathalysers, hazard triangles are carried, vehicles are marked with ‘GB’ stickers and headlights are adjusted for driving on the right. First aid kits and fire extinguishers are also advised.
- Drink Driving – Alcohol limits for drivers in France are 0.5mg, which is much stricter than limits in the UK.
All team members are to carry full UK passports. Team captains should check expiry dates of passports at the point of Unit team selection.
Accommodation for Ex PROTON SERPENT will no longer be provided by an in-resort handler. Individuals and teams are to arrange their own accommodation. Various online accommodation search websites are available, as well as the selected accommodations contacts below.
- Local Office du Tourisme – www.serre-chevalier.com
- Serre Chevalier Vallée Réservation – Claire: firstname.lastname@example.org, Daniela Jouglard: email@example.com
- Katie Waddington – firstname.lastname@example.org
Please note that when booking your accommodation considering its proximity to Villeneuve may be advantageous. The AMSSC Race Office and Team Captains’ meetings will take place in Villeneuve. Booking accommodation in the other villages in the valley may increase your logistical burden, so please check and book accommodation within reasonable distance (subject to affordability).
Granting Field Conditions for Ex PROTON SERPENT lies with Commanding Officers’ of Units in accordance with current regulations. If Field Conditions are granted in accordance with JSP 752 Tri-Service Regulations For Allowances and the extant Army European Winter Activity Instruction, those participating are entitled to normal duty allowances including Local Overseas Allowance (LOA) and Long Serving Separation Allowance (LSA).
All other costs incurred by units can be charged against the appropriate unit training budget. Units should use the extant Army European Winter Activity Instruction and LFSO 3206 dated Jul 12 combined with the 2/3 CR process to justify full subsidisation of expenses incurred in the participation of the Exercise.
Units and Individuals should obtain their authority to claim for CILOR in accordance with Ref JSP 752 Tri-Service Regulations For Allowances – Chap 6, Sect 1 and the extant Army European Winter Activity Instruction (and rules and application forms within) using ASCB authority reference as the authority for this Exercise.
Team Captains should apply for funding early to avoid disappointment and also consider the following sources: Army Sports Lottery, Commanding Officers Public Fund (COPF), Corps Associations, Bde Commander’s Fund, PRI, etc.
It is with utmost importance that all personal on the Exercise are properly equipped to ski and train in harsh conditions. Team Captains are to ensure that the standard of kit is correct.
Units should endeavour to purchase their own ski equipment by using the grants available via the Nuffield Trust in line with Ref K. However, failing this, ski equipment can be hired in resort or bought from a variety of sources.
Teams wishing to purchase ski equipment through can use the following suppliers (though many more are available online:
This section of the site allows you to learn something about the resort of Serre Chevalier and the facilities available to the personnel participating in Ex PROTON SERPENT. It covers areas of knowledge such as the ESF, the snow conditions, the route down to Serre Chevalier and the facilities contained within the resort itself. Recommendations will be given as to good places to eat, socialise and get your laundry done, as well as the good ski shops to visit.
The Ski Championships will take place at Villeneuve (Alpine) and Le Monetier les Bains (Nordic).
These villages are 2 of the 13 villages in the Grande Vallee known collectively as Serre Chevalier. The Valley is 18km long served by 9 gondolas, 53 chair lifts, 18 drag lifts and with 47 km of Nordic piste. It is as picturesque as it is varied and steeped in history. Roman Legionnaires once came for treatment from the spa waters, and now skiers are able to breathe the rich clean mountain air of the Ecrins National Park.
The Valley of Serre Chevalier stretches from just below the Col du Lautaret to Briancon. The journey from Calais takes 10-12 hours and is motorway (Peage) as far as Grenoble. The road from Grenoble is signposted Briancon (RN 91) and climbs steadily to the Col du Lautaret, which is 1900m high and may well require snow chains. This part of the French Alps gets a lot of snow and weather conditions can change very suddenly. Once over the pass you drop down into the Serre Chevalier Valley and the first village of note you drive through is Monetier. There are several chair lifts and the Yret Chair rises to just below the Pic De L’Yret at 2830m. The Nordic races are held in the Monetier area.
A further 6km down the Valley the centre of administration for the area is at Villeneuve, which has both ancient and modern architecture. Here the Alpine Championships take place and most of the competitors’ accommodation is situated. The Alpine races usually take place below and to the left of the middle station known as the “Frejus”. However, the downhill race is above Frejus on the Clot Gauther drag lift which takes you to the summit of the same name at 2589m.
The 4 main villages of Serre Chevalier contain a vast array of facilities, all of which are available to the competitors on Ex PROTON SERPENT. Detailed below are contacts that you may find useful upon arrival.
Office du Tourisme Serre Chevalier
Tel: +33 (0)4 92 24 98 98
Fax: +33 (0)4 92 24 98 84
LIFT PASS COSTS
Le Grand Serre Chevalier Alpine Lift Pass covers the whole area of Briançon, Chantemerle, Villeneuve and Monêtier and permits you to skiing in many of the resorts nearby. Lift passes can be secured at reduced rates – a reduction of 30% for these ski passes for Ex PROTON SERPENT has been negotiated – but only when purchased centrally via the Exercise organisers. Due to planned changes to the race programme for the 2018 Exercise, only 11 day lift passes will be available.
A separate Nordic Loipe Pass must also be purchased for all individuals making use of Nordic Loipes for training and competing during the Exercise.
There are many places to hire skis within resort. Regis Sport and Ski Connections, both in the Villeneuve shopping mall, will provide discount to military customers.
Petrol Stations: The nearest garages en route that accept Euro Fuel cards are in Grenoble and Gap. Both towns are more than an hour drive away. The nearest in-resort garage that accepts Euro Fuel Cards cards is 10 minutes away, located in Briançon. In addition there are 4 post offices and 3 banks and Visa, American Express, Eurocard, Diner’s Card and Mastercard are widely accepted. Cirrus and Plus cards can be used for ATM withdrawals (there are 4 in the area).There are two laundry facilities; One located near the race office and one in the old town of Villeneuve.
Before travelling in or out of Serre Chevalier it is advised that you call the Col du Lautaret information line (useful contacts page), as if the weather is bad as it can be closed in extreme weather conditions. If the Col du Lautaret is closed then the alternative route is via the Frejus tunnel in to Italy and passed Montgenevre back into France.